From chaos to clarity - Minimize compensations, maximize guest ratings

Get control of routines, let daily operations flow regardless of who is present and create engagement through collaboration.

Manage daily operations and communication of important information in a simple way. Free up your time and give your team space to focus on what really matters - hospitality that makes every guest experience unforgettable.

Intuitive interface

Both administration and management of routines and events are done in the intuitive interface. Invite your coworkers who will get started in no time.

Sustainable

Skip printed checklists and binders. Also forget about sending reminders for important events. Everything is in one place and notifications are handled automatically by Carefulkeys.

Follow-up

Easily follow up on routine work and make it simpler for you as a manager to make improvements. With Carefulkeys AI, you can get actionable insights, drive your business forward, and create even better conditions for increased guest satisfaction.

Events

Communication between departments about important events is easily created and displayed in the overall weekly view. For example, the weekly view can be shown on a screen in the break room or in list view on mobile devices. Guest reviews from Booking and TripAdvisor can be automatically retrieved and displayed.

Checklists

Ready-made checklists are linked to dates and departments. Checklists can also be linked to rooms for use during rounds and spot checks of cleaning or fault reports.

Administration

As an administrator, you manage staff with ease. You have full control in Carefulkeys and don't need to administer Microsoft 365 or other IT systems at the hotel.

"Carefulkeys makes our days much easier! We build our own checklists and adjust them on a daily basis according to operational needs. We can also follow the checklists live and see how each employee is doing with today's tasks. Sunlight also uses the calendar view where each employee can get an overview of how the hotel is doing. In the calendar view, we have chosen to show the hotel's goals, latest reviews, and our happenings. The calendar view is a highly appreciated tool used by everyone at the hotel. Carefulkeys gives us a good overview of how each employee is doing as we can easily follow up on checklists, compensation cases, and more."

The team gets started in
no time

Carefulkeys focuses on giving the team the best possible conditions.
The system is crafted around the practical realities of running a hotel.

Routines.

Set up checklist templates for different departments and reuse these for daily, weekly, or monthly routines. Checklists are then automatically generated - based on your choices - and you can spend your time creating value for your guests and your employees.

Communication.

Create events and happenings that everyone at the hotel can see in a simple interface. Also let staff receive notifications in case there is something important that should be known on a specific day.

Compensations.

You work hard to get satisfied guests and sometimes this means guests are compensated in different ways. In Carefulkeys, staff can easily and intuitively register compensations that can then be followed up.

Cases.

Sometimes things need to be fixed, and with Carefulkeys, no fault reports fall through the cracks. In the case management system, proposed actions are assigned and handled in a super simple and clear way. Cases can be linked to one or more hotel rooms or spaces.

Frequently Asked Questions

How much does Carefulkeys cost?: The price of Carefulkeys depends on the size of your hotel and your needs. Email your inquiry to hello@carefulkeys.com, and we will get back to you with a quote.

How many users can I connect to Carefulkeys?: The number of users is unlimited. To maximize the benefits of Carefulkeys, all hotel employees should be invited.

Do my employees need a "work email" to use Carefulkeys?: No, this is not necessary. Even temporary staff can be invited without involving other IT resources.

My hotel has SSO (Single-sign on). Can my employees log in with their existing accounts?: Yes. Carefulkeys supports sign-in with Google Workspace and Microsoft Entra.

Are all checklists visible to all users?: Checklists are linked to a department, and it is the employees in that specific department who can see and manage the checklists.